Web CMS Solution based on Sharepoint helps Engg & Construction Services Organization securely manage and maintain the content and document.

Need for Intranet

Petron wanted to implement a system that would enable effective collaboration and communication amongst its employees who are spread across the main office in Mumbai, Manufacturing units in major Indian cities and remote project sites. Petron also wanted to move their documents from file share to an efficient document management system. Several time consuming manual process had to be converted to online business process.

Petron Overview

Petron engineering and construction limited is leading EPC Company in India with 30 years of experience in executing large construction and engineering projects across.Petron is a subsidiary of KSS.Petron employs over 600 staff across various departments and divisions.

Technologies

IOTAP developed the Petron Sharepoint intranet with the below tools and technologies

Sharepoint 2010 Foundation • SQL Server 2008 R2 • Sharepoint Designer 2010 • JQuery • Visual Studio 2010 • Expression Blend 4

IOTAP Solution

IOTAP being experienced implementers of Sharepoint intranet was commissioned to develop the intranet for Petron. IOTAP developed the intranet in Sharepoint 2010 Foundation platform with functionality and features required by Petron.  Out of the box Sharepoint 2010 foundation features were used to build the document management and collaboration functionality. Custom web parts were developed for functionalities such as celebrations method.  Sharepoint Designer 2010 based workflows were created for enhancing business process such as travel request, vacation request etc. IOTAP creative design team completely customized the user interface so that the intranet aligns to the corporate branding of Petron.

Features Of  Petron Intranet

Below are some of the features of Petron Sharepoint Intranet

1. Department wise sites
2. Project workspaces
3. Efficient document management system with check-in check out, versioning and office integration features
4. Improved business process with electronic forms and workflows for Travel Request, Absence Request, IT Help desk, Income Tax Submissions.
5. Granular security of documents based on roles
6. Simple and effective user interface to cater the needs of the users with various degree of technology adoption.

Time Frame 

The time frame for Petron Intranet from inception to implementation and user training was 2 months.

Results Achieved

With the implementation of Intranet, Petron was able to achieve over 35% increase in productivity of employees. This is attributed to the below aspects of the intranet

1. One stop place for employees to store and retrieve  policies, procedures, plans and diagrams
2. No redundancy of documents
3. Employees get notified when a document of interest to them is changed or when an event announcement is made.
4. Employee self service forms without intervention of IT team
5. Paperless business processes

Closing Notes

The Petron intranet was a huge success with all the employees of Petron adapting to the intranet with ease. Intranet has become part of their day to day work and are asking for more feature requests. Stakeholders believe that the ROI on Sharepoint 2010 intranet has been very good and would recommend similar solution for their partners and vendors.